Stock Management

You can update the stock in your warehouse only if at least one delivery method is chosen in the warehouse settings.

Learn more about adding a delivery method

Update stocks

You can update stocks manually in your personal account via an Excel template or API.

it takes about 20 minutes to update the stocks on the storefront. If you upload more than 500 products, the update process may take longer.

Manually in your personal account

1. In your account, go to Logistics → Logistics management section. On the warehouse card, click:

   • on the number of products or on the No products field if you have no stock:

     

   • → Manage stocks.

   On the Products in stock page, you can:

   • filter products that are in or out of stock at the selected warehouse;
   • see all products on sale: click All products;
   • search for products by name or article code.
   

2. In the In stock, pcs column, specify the number of items in stock and click Save.

3. To update the stock amount in other warehouses, in the upper left corner select a warehouse from the drop-down list and specify the number of items.

Using Excel template

1. On the Products in stock page, click Update via XLS.

   

2. On the Update stocks page, download the template and fill it out.

   

On the Stock balances sheet fill in all the required columns:

• Warehouse name (warehouse ID): A column.
• Article code: B column.
• Product name: C column.
• Available in stock, pcs: D column.

Stocks aren’t updated automatically. Make sure to fill in each row when uploading stocks to avoid errors.

• In the Warehouse name (warehouse ID) column select the warehouse for which you want to update the stocks from the drop-down list. To avoid errors, select the values only from the drop-down list.

• In the Article column, add SKU of the product you want to update the stocks for. You can find SKUs in your personal account in the Products → Product list section in the SKU visibility column.

• In the Available in stock, pcs column specify product quantity in your warehouse. Use only digits. To reset stocks in the warehouse, enter 0.

3. Upload the filled in template on Update stocks.

Several products in all warehouses

Go to the Logistics → Update stocks page, download a template, fill it in, and upload.

Using the stock report.

To update warehouse stocks using the stock report:

1. Open the Logistics → Logistics management section.

2. On the warehouse section, click ⋮ -> Stock management.

3. Download the report and specify stocks.

4. Click Update via XLS.

   

5. Upload the completed report.

6. Click Update stocks.

Using API

Use this method if you have a lot of warehouses, more than 50 types of products, and want to update stocks faster.

Learn more in Seller API documentation

View stock reports

Stock reports contain data about the amount of available and reserved products in the selected warehouse.

To view your stock report:

• For one warehouse:

  1. Go to the Logistics → Logistics management page and click on the number of products on the warehouse card.

  2. On the Products in stock page, select the All, In stock, or Out of stock tabs and click Download XLS:
     

     

• For all warehouses:

  1. Go to the Products → Product list section.
  2. Click Download → Download stocks in my warehouses.

  The report contains the data on the total number of products reserved and available in all your warehouses and the data on the total number of products reserved and available in each of your warehouses.

Possible errors

To check if any errors occurred when uploading stocks and view its update history, go to Products → Updates history, to the Stock tab.

To see exactly what errors occurred, in the Actions column, click → Learn more.

When you fill in the amount of products in your warehouse, the following errors may occur:

• «The number of products exceeds 1,000,000»: you’ve entered too many products. Change the value and update the stock again.
• «The number of products didn’t change»: you haven’t changed the number of products. Check the value update the stock again.
• «PDP is being created. Please try again later»: you’ve uploaded the product, however, it hasn’t appeared in our system yet. Wait until the product description page status changes and then try to update the stock again.

Examples of changing stocks