Working with Finances in Your Personal Account

The Finance section shows your income and expenses.

Balance

On the Balance tab, you can view the current balance, accrual and payment history, incomes, and expenses. Here you can check out if you have any debt. In this case, we show a warning banner on the page and offer to pay the debt. When we receive your payment, the banner disappears.

The “Current balance” widget shows information about accruals and payments in the current month. The widget displays the following metrics:

• Current balance: the amount of funds in your account as of today.
• At the beginning of: balance at the beginning of the current month.
• Accrued: your income minus all expenses in the current month.
• Paid: the amount of all payments received in the current month.

The Balance tab shows the history of accruals and payments for any period. In the widget under the filter, you can view the summary data for the selected period and the table with details by day.

The Income and expenses tab contains general information about accruals for the selected period.

They’re grouped by type. For service groups, we show the expenses percentage in sales minus returns. When calculating it, we don’t take into account compensations, financial services costs, and other charges.

You can view detailed information on the “Sales” and “Returns” groups only once the Balance section is updated. If you select earlier dates, the total accruals amount for these groups is displayed without details on the amounts of sales, discount points, and partner loyalty programs.

Debt

Debt is the amount that you have to pay to Ozon. In your personal account, it’s displayed as a balance with a “–” sign. You’ll run into debt if:

• your income is lower than the cost of received services and accruals for refunds;
• revision of mutual settlements confirmed that in previous periods we overpaid you.

While in debt, you can’t use the “Stencils”, “Promotion in search”, and “Media advertising” tools.

Restore access to paid promotions

We’ll restore access to promotion tools if your turnover in the current period exceeds the promotion costs by at least 5000 rubles. You can check your turnover amount in the Finance → Balance section. If you have no debt and the amount in the Closing balance section is 5000 rubles or more, you’ll automatically regain access to the tools within three days.

Your campaigns will remain inactive after you regain access to the promotion tools. Re-launch them manually. You can adjust the settings before launching campaigns to avoid running into debt again.

Several personal accounts

In case of debt, we consider the balance of a particular account and the sum of balances of all accounts registered to your legal entity:

• if the sum of balances is over 0, but you have debt in one or more accounts, we’ll suspend promotion only for accounts with debt;
• if the sum of balances is below 0, we’ll suspend promotion for all accounts.

We’ll restore access to promotion tools if:

• the amount of balances for all your accounts is over 0;
• you have no debt in particular accounts, meaning that turnover in the current period exceeds advertising costs by at least 5000 rubles.

Report list

The section is temporarily unavailable.

Store economics

In the Store economics section, you can view information about accruals and points for discounts.

On the Accrual details tab, you can:

• Set up accrual filters:

  • By period: select any day from January 1, 2022, to the current one. The period shouldn’t be more than 31 days.

  • By type: for example, by revenue or returns.

  

• View summary information about accruals in the widget:

  • Sales are details on sales amount, partner loyalty programs, and discount points since the last update of the Store economics section.

    • The “Partner Programs” row shows the amount that Ozon Bank returned to partially compensate you the difference between the “green price” paid with an Ozon Card and the product price in your personal account.
    • The “Points for discounts” row shows the amount returned to your account in points for participating in other promotions. This row also takes into account the points that you received as the second part of the compensation for Ozon Card discounts.
      The details are displayed starting from the Store economics section update. If you select earlier dates, we display the total amount of sales without a breakdown by these groups.

  • Accruals are grouped by type. For service groups, we show the expenses percentage in sales minus returns. If there are accruals with “+” and “−” signs in one period, we show two scales in the widget. One contains shares of service groups in the negative amount of accruals, and another one contains shares in the positive amount.
    To see the expenses percentage, hover over the color scale in the widget.

  • Profit is the difference between sales and accruals.
    If there was a debt at the beginning of the selected period, it appears in a separate row. We include it in the profit amount.
    The “Accruals” widget can have 2 bars: one for negative accruals, such as services, and another one for positive ones, such as compensation. If both of them are displayed, we calculate the profit according to the formula:
    Sales + negative accruals with a “−” sign + positive accruals

    

    Example

    For example, you sold 100,000 RUB worth of products during the period. The service accrual is 20,000 RUB, and the compensation amount is 5,000 RUB. We calculate the profit using the formula: 100,000 + (−20,000) + 5,000 = 85,000 RUB

• Check the accrual details in the table.

  • To find a specific accrual, enter its full identifier in the search bar. For example, the shipment number, the cargo store identifier, or the subscription period.

  • If the shipment consists of several products, you can expand the row and view the details for each product. If there are several products with the same article code in the order, the amount is shown as one sum.

  • Some accrual types are grouped, for example, revenue, logistics, shipment processing.

  • There’s additional information on the accrual, the amount is marked with the icon. Click the icon to view details.

  

Payments

On the Payments tab you can find invoices for which the payment has already been received or will be received soon. Payment statuses:

• “Awaiting payment”: the invoice is issued, but the bank hasn’t confirmed the transaction yet, rejected the payment, or the payment date hasn’t come yet.
• “Paid”: the payment has been accrued to your account.

The payment may have the “Awaiting payment” status if the money has already been accrued to your account. The status will change when the bank confirms the transfer.

Learn more about payments

Documents

The Documents tab shows reporting documents on your work on Ozon:

• completion report;
• reports on product sale, including re-invoiced services report;
• analytical reports;
• reports on product compensation;
• invoices for debt payment;
• reconciliation reports;
• other documents.

Learn more about reporting documents